1. This Organizationknown as MAJADAHONDA FILIPINO COMMUNITY (M.F.C.)
shall be governed by the elected President and its electedofficersUnder its By-laws and other rules and
regulations not included by these by-laws .
1. The stated meeting of the
Organization will be held at a consensual place announced at
majadahonda-org.ucoz.net, on the second sunday of the month at 6:00 p.m. and of
the fourth sunday of the month at 7:00 p.m. of each month. These may be reduced
to one stated meeting during the winter months of November, December and
January at the discretion of the Organization with the approval of the Advisory
Section 1a. A stated meeting may be cancelled, at the discretion
of the Presidentor Advisory
Council, due to inclement weather or other appropriate reasons. The President
will make every effort to notify all members and Advisors two (2) hours prior
to the scheduled meeting.
Section 2. Special Meetings – A Special
Meeting shall be convened at the pleasure of the President orAdvisory Council
Chairman, but no business shall be transacted at any Special Meeting except
that named in the call.
Section 3. If a
stated meeting falls on a legal holiday, the meeting will be held the following
week or cancelled at the discretion of the Chapter.
Section 1. majadahonda-org.ucoz.net
will be the Official web page only of Majadahonda Filipino Community all
activities and preconcerted meetings shall be announced at the said website.
Community By-Laws Page 2
Section 1. All
Filipinos living in Majadahonda, Madrid Spain shall be considered as its
members, Members of Majadahonda Filipino Community should follow the BY-LAWS
and must always remain in goodstanding in accordance with the organizations
mission and vision statement.
Term of Office and Election of
1. The President, Vice President, Councilors and Treasurer of
the Org. will be elected every twelve(12)
months at the first meeting in June and on until May the following year.
Section 1a. Eligibility for nomination to elective offices shall be
limited to those members that are in attendance to the election proper.
Section 1b. In the event that membership volume does not warrant an
election it shall be re scheduled at another given time which will be voted
upon by the Councilors and Advisory Council
Section 1c. The Advisory Council shall act as the election committee
Installation of elected and appointed officers shall take place within
forty-five (45) days of election or appointment at a time and place convenient
to the Org.
Fees and Dues
Section 1. The annual dues of M.F.C.
will be 10 euros for the head of the familypayable on or before the first day of June each year.
Section 2. 1-5 euro(s) depending on
members, will be collected every fourth sunday of the month for future
M.F.C.funded projects, events and activities.
Majadahonda Filipino Community By-Laws Page 3
Section 1. No member, or any other
person shall purchase articles for or contract obligations, of this
Organization, without first securing the permission of the President and the
Section 2. Monies
and fees due to Majadahonda Filipino Community shall be paid immediately.
Section 1. The President shall,
establish the following committees:
Section 1a. Sick Committee
Section 1b. Entertainment Committee
Section 1c. Auditing Committee
Section 1d. Finance Committee
Section 1e. Membership Committee
Section 2. The President shall
establish the following Special Committee('s):
2a. Clean-Up Committee
Section 1. President
Section 1a. The President shall be the presiding officer at all stated
meetings and special meetings. He shall conduct the affairs of
of M.F.C. Rules & Regulations. He shall also be the lead delegate,
representing the Organization, at all important meetings and events.
Majadahonda Filipino Community By-Laws Page 4
Section 2. Vice President
Section 2a. The Vice President shall be the chairman of the Fundraising
Committee. He will also be prepared,
all times, to step in as acting President in the absence of the President. The
Vice President shall also act as a delegate representing the Organization, at
all important meetings and events.
Section 3. Councilors
Section 3a. The Councilors shall act as advisors to the President and
Vice president the Councilors shall also act as a delegates representing the
Organization, at all meetings and events.
Section 3a. The Councilors shall handle the committees that will be tasked
to them by the President.
Section 4. Treasurer
Section 4a. The Treasurer will collect all fees and dues, and keep an
accurate account of all his receipts and disbursements,
which shall show separately the funds belonging to the organization and the
disbursements therefrom, and the moneys collected for and belonging to M.F.C. and
the disbursements therefrom.
Section 4b. he will make, to the President and other officers,
monthly reports of all funds in his possession and at the last meeting of the
year render a report of his doings during the preceding year. At the expiration
of his term of office he will deliver all money and other property of the Org.
in his possession to his successor, or to such other person of persons as the Advisory Council may
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Majadahonda Filipino Community By-Laws Page 5
Section 5. Secretary
Section 5a. The Secretary will record all the transactions of
M.F.C. to be written; keep the records for inspection and make a monthly report
to the President, see that the property of the Org. is at all times cared for
and keep an accurate inventory thereof; make the Term Reports, the Annual Reports,
and send there with the proper remittances secured from the Treasurer. He shall
make such annual reports or other reports as the President may require, and at the
expiration of his term of office deliver all books, papers, and other
properties to his successor or such other person and such times as the
President may direct.
Adopted Operational Procedures (AOP)
Section 1. AOP’s may be written and
utilized to direct the conduct of committees,activities, and functions not included in these By-Laws.
Section 1. These by-laws will go
into effect immediately upon ratification by the M.F.C. President,
officersand Advisory Council, and the
approval by the proper Philippine government agency in Madrid, Spain.
Section 2. Copies of these by-laws
will be distributed to all members and Advisors of Majadahonda Filipino
Section 3. These regulations may be
amended at a regular meeting by two-thirds (2/3) of the voting members present.
A thirty (30) day notice of this meeting must be given in open andposted by mail, E-mail and through our
These by-laws were ratified by the Members of MAJADAHONDA FILIPINO COMMUNITY on
June 1,2009. Accepted by the members of the Advisory Council on June 1, 2009
These By-Laws are effective as of June 1,2009.